Logistics
Illustrative example
Supplier invoices posted in minutes, not days
Automatic invoice reading, matching against delivery notes and posting to the ERP, with exceptions handled by the finance team.
- Client
- Logistics operator, 120 employees
- Sector
- Logistics
- Project type
- AI implementation
- Duration
- 11 weeks
Results
3 dias → 20 min
posting time per invoice
94%
documents with no manual correction
0
month-end closing delays
The challenge
Every invoice was opened, read and typed into the ERP by hand, then checked against the delivery note. At month end, delays piled up along with typing errors that only surfaced weeks later.
The approach
Diagnosis: measuring the real time per invoice and the most frequent error types.
Plan: designing the flow with the finance team, including the rules for what requires human validation.
Implementation: launch with the ten largest suppliers, later extended to all.
The solution
Invoices arrive by email, data is extracted and compared with the order and delivery note. What matches is posted automatically; what does not goes to an exceptions queue with the difference highlighted.